Set Email Reminders for Events


To help keep you on top of your colony activities, SoftMouse can send you automatic email reminders for key events.

Here's how to set up email reminders:

  1. Click the Preferences menu in the admin area (i.e. the grey menu)
  2. Scroll down to the Calendar Event Settings
  3. There are three types of reminders that you can set up:
    1. Wean Date reminders, for all weaning related events 
    2. Experiment reminders, for any time specific experimental events
    3. Custom event reminders, based on any event that you manually create in the calendar


  4. To enable email notifications for each event type, simply:
    1. Select "Email" from the drop down list
    2. Input how much time prior the event you would like to be reminded 
    3. Select all the users from the drop down list who you wish to also receive the email reminder
    4. Click Save

A few items to NOTE:

  • You cannot set a reminder to 0 hours or 0 days before your event.
    Your reminder must be set to a number greater than 0 or else you will not receive an email

  • All email reminders are sent at the top of every hour.

  • Specifically, for Wean Events and Experiment Events:

    Wean Events and Experiments Events are date specific events, versus time specific events. This means that the system assumes that these events run from midnight to 11:59 pm on the same day.

    Here is an example with a 1 day reminder setting:
    - For a litter due to be weaned on January 5, your email reminder will come on January 4 at midnight

    Here is an example with a 1 hour reminder setting:
    - For a litter due to be weaned on January 5, your email reminder will come on January 4 at 11pm

  • Specifically, for Custom Events:
    Custom Events are time specific events, meaning that you can choose a specific date and time on which you want the event to occur. 

    Here are examples with a 1 day reminder setting:
    - For an event due on January 5 at 5:00 pm, your email reminder will come on January 4 at 5:00 pm
    - For an event due in January 5 at 5:30 pm, your email reminder will come on January 4 at 6:00 pm

    Here are examples with a 1 hour reminder setting:
    For an event due on January 5 at 5:00 pm, your email reminder will come on January 5 at 4:00 pm
    - For an event due on January 5 at 5:30 pm, your email reminder will come on January 5 at 5:00 pm


If you have any further questions, please contact us with your inquiry.